Service 02

AI Automation

Never miss a lead again — your business responds to customers 24/7, automatically.

We build, host, and maintain custom AI workflows for your business — from 24/7 virtual receptionists and instant missed-call text-back to CRM sync and automated invoicing. We manage every API key, server pipeline, and update so you never touch the technology.

from £99/month · One-time £199 setup

London AI AgencyMissed-Call SMSVirtual ReceptionistCRM Sync24/7 Autopilot

Book a Free Call →See Pricing ↓

Problem vs. Solution

Stop Wasting Time on Manual Admin & Missed Calls

Most small businesses miss a significant number of calls during busy periods — every missed call is a potential customer lost. Let AI handle the heavy lifting.

The Traditional Agency Way

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Missed phone calls and slow email replies = lost customer revenue
✕
Hours wasted daily on manual calendar booking & CRM data entry
✕
Inconsistent lead follow-ups and forgotten review requests
✕
Overwhelmed staff spending more time on admin than client work

The FLOWOO Blueprint

✓
24/7 Virtual AI Receptionist answers calls & qualifies website leads
✓
Instant missed-call text-back SMS sent within 60 seconds
✓
Automated CRM sync, calendar booking & instant Xero/QB invoicing
✓
Custom cloud workflows running silently on autopilot 24/7

AI Capabilities

What We Can Automate for Your Business

Choose individual modules or full operational pipelines. Every workflow runs on secure cloud infrastructure with 24/7 error monitoring included.

Voice & WebHandles 100% of out-of-hours calls

24/7 Virtual AI Receptionist

Answers incoming phone calls and website queries, qualifies prospects against your ideal customer criteria, and books appointments straight into your team calendar.

Lead RecoveryResponds in <60s

Missed-Call Instant Text-Back

When a customer calls and gets no answer, an automated SMS is dispatched within 60 seconds starting a text conversation before they contact a competitor.

IntegrationsSaves 5+ hours/week

CRM Deep Sync & Data Entry

Syncs lead details from website forms, Facebook, or Google Ads straight into HubSpot, Salesforce, Pipedrive, or Notion in real time with zero manual typing.

FinanceReduces late payments by 40%

Automated Invoice & Xero Sync

Drafts and sends branded invoices via Xero or QuickBooks when a client books or approves a quote, with gentle automated SMS/email payment reminders.

ReputationSignificantly boosts your 5★ review rate

Google Review Request Automation

Triggers personalized Google review requests 24 hours after a job or service is marked complete, dramatically boosting your local UK review scores.

Team SyncInstant team alerts

Multi-Channel Notification Flows

Alerts your team instantly on WhatsApp, Slack, or SMS whenever a high-value lead submits a form or requests an urgent callback.

Delivery Timeline

Your Project Timeline

Days 1–2

Process Mapping & Audit

We conduct a deep audit of your incoming calls, existing tools, and team workflows to identify where leads are being lost. You receive a custom automation blueprint tailored to your operations.

Workflow audit & map
Tool & API compatibility check
Automation blueprint
Lead recovery ROI estimate

Days 3–9

Pipeline Build & Testing

We build your workflows on secure cloud pipelines and integrate them with your CRM, calendar, phone system, and communication channels. Every integration is tested before going live.

Cloud workflow construction
CRM & Webhook setup
AI receptionist prompt engineering
Fallback & error alert configuration

Days 10–14

Live Testing & Handover

Full end-to-end scenario testing alongside your team, followed by live activation and an initial performance monitoring period to validate everything runs as expected.

End-to-end test scenarios
Team walkthrough session
Live pipeline activation
First-week audit report

Ongoing

24/7 Monitoring & Support

We monitor all API connections around the clock and include 2 hours/month of workflow adjustments as your business volume evolves.

2 hrs/month workflow tweaks
24/7 API error monitoring
Monthly performance metrics
Priority technical support

See it work

Don’t take our word for it — ring it.

Three businesses to choose from: a salon, a chicken shop and a plumber. Pick one, press call, and talk to it the way a customer would. It quotes from a real price list, books a slot and writes the job down — and you watch the record appear as it happens. The point is not that it holds a conversation. It is that a job comes out the other end.

Talk to the receptionist How the AI receptionist works

Build Your Automation Plan

Select your automations and calculate your estimated monthly subscription and initial setup fee.

Select Your Automations

Choose the automations your business needs. Base monthly fee is £0.

Onboarding Setup £199 (+ £0/mo base fee)Select automations below to build your monthly estimate

£0/mo base

Missed-Call Instant Text-Back+£35/mo

AI Smart Review & Reputation Manager+£40/mo

AI WhatsApp Smart Lead Qualifier & Setter+£99/mo

24/7 Virtual AI Receptionist (Voice/Chat)+£150/mo

Your Investment Summary

Indicative pricing — final quote confirmed on your discovery call.

Monthly Subscription

£0/mo

Select automation modules on the left to build your monthly rate

Payment Breakdown

One-time Setup Fee£199

First month's subscription£0

Due Today to Start£199

Select automation modules above to see monthly pricing breakdown.

Book Your Free Discovery Call

No commitment. 30-min call. We'll scope your project and confirm your exact price.

✓ Premium Cloud Hosting for Automation Scripts (Make/Zapier) included✓ Dedicated API Integration Support & Webhook Management✓ Continuous AI Prompt Optimisation & Upgrades✓ Real-time Error Monitoring & System Logs

Usage Policy: All AI systems include base operational volumes. Exact usage limits, call minutes, and message thresholds will be fully customized and confirmed during your 30-minute discovery call based on your specific business volume.

Please note: The prices shown above are baseline estimates to help you scope your project. Your final contract, operational features, and monthly rate will be 100% customized and tailored to your specific business infrastructure during our discovery call.

FAQ

Got Questions?
We've Got Answers.

A virtual AI receptionist is a custom-trained AI system that handles your business communication 24/7. It can respond to website visitors, qualify leads, answer customer FAQs, and even book meetings directly into your calendar. If it gets a complex question, it seamlessly forwards the detail to your human team.

If your team does it repetitively on a computer, we can automate it. Common automations include: instantly following up on missed calls via SMS, syncing new leads from Facebook/Google Ads straight into your CRM (HubSpot, Salesforce), generating automated Xero invoices upon job completion, and sending instant booking reminders to reduce no-shows.

Yes. We build custom webhooks and API pipelines using powerful integration platforms like Make.com and n8n. We can connect almost any modern software, including your email, CRM, Slack, Google Workspace, Xero, Stripe, and social media platforms, to work as one unified system.

On average, our custom automated workflows save small-to-medium UK businesses between 20 to 40 hours of manual administrative work per month. By instantly responding to leads and preventing missed calls — a significant and costly problem for most UK small businesses — our clients regularly recover thousands of pounds in otherwise lost revenue.

No. We bundle all server hosting, database usage, and standard API execution limits (such as Make.com tasks and OpenAI tokens) directly into your single monthly FLOWOO Care plan. You don't have to manage multiple software bills—we handle the infrastructure.

Because software and APIs update constantly, our team proactively monitors your active pipelines. If an external platform changes its API or a workflow throws an error, our monitoring system alerts us immediately, and we repair the connection in the background as part of your monthly subscription.

Simple lead-capture or CRM sync automations can be deployed within 3 to 5 business days. Highly complex integrations, such as custom virtual AI receptionists or automated invoicing and booking pipelines, typically take 2 to 3 weeks to design, test, and launch safely.

EXPLORE MORE

Complete Your Digital Stack

Each service is powerful alone — together they give your business an unfair advantage.

from £49/month

Web Development

Your complete online presence, all-inclusive from £49/month. We custom-build your website from scratch, host it on enterprise-grade servers, and include domain, SSL, SEO, and monthly maintenance — all in one predictable monthly fee. AI chatbot, booking systems, and e-commerce are available as optional add-ons.

View details

from £999

MVP Development

Turn your idea into a real, testable product in 2–4 weeks. We build your MVP using modern full-stack technology — complete with user auth, payments, and an admin panel. You get a working product you can put in front of real users and investors. 100% of the code is yours from day one.